FILE:  DK

Cf:  DIA, DL, JHB

 

SCHOOL ACTIVITIES FUNDS MANAGEMENT

 

 

Uniform procedures shall be established throughout the parish to assure the proper accounting for, and the expenditure of, all funds under the control of individual schools.  Accounting procedures will follow guidelines established in School Activity Accounts:  Accounting, Auditing, and Financial Reporting.  Such funds shall be subject to regular audit by the central office.

 

Implementation of the procedures as developed by the central office shall be the responsibility of the school principal or his/her designee.

 

The procedures shall assure:

 

  1. The proper identification of monies belonging to various groups and organizations or monies raised and designated for various purposes.

  2. Proper crediting of deposits, with receipts issued depositors.

  3. Safeguarding of cash and prompt deposit of all monies received.

  4. Proper authorization for purchases.  M1 requests for purchases in amounts of more than $1,000 shall be referred to the central office and handled in line with LaSalle Parish School Board policy on obtaining price quotations and bids.

  5. Proper authorization before payment of invoices.

  6. Payment of bills by check signed by group sponsors and authorized by the principal.

  7. Prompt payment of bills.

 

The Board shall receive monthly reports from the Superintendent of all income, expenditures, and balances in the schools various accounts.

 

SCHOOL FUND-RAISING ACTIVITIES

 

Money-raising activities in the public schools shall be kept to a minimum.  All such activities shall be approved in advance by the principal of the school involved.

 

Each school principal shall recommend to the Board through the Superintendent the type and exact number of benefits that should be held for the purposes of raising school or club funds.

 

There shall be no outside fund raising agencies, such as Red Cross, United Way, magazine publishing agencies, etc., allowed in the schools without specific Board approval for each activity each year.

 

 

Ref:     La. Rev. Stat. Ann. ยงยง17:81, 17:196, 17:414.3, 24:515, 39:1301, 39:1302, 39:1303, 39:1304, 39:1305, 39:1306, 39:1307, 39:1308, 39:1309, 39:1310, 51:224

Opinion No. 84-167, Commission on Ethics for Public Employees, State of Louisiana

Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education

 

LaSalle Parish School Board